Booth Eligibility:

Submit a roster of officers, including their address and phone number.

‍

Submit a completed application to the booth chairman. Application deadline June 1, 2021.

‍

Submit EIN number used by the organization with the application.

‍
If Non-Profit, Submit a COMPLETED Louisiana State Tax Form R-1048 and maintain a copy in the booth at all during the Hammond Northshore Regional Airshow (HNRA).

‍

Submit a copy of the organization’s Louisiana Business Filings report from the Louisiana Secretary of State’s website (https://coraweb.sos.la.gov/commercial-search/commercialsearch.aspx). Organization must be in good standing.

‍

Sign a waiver for liability coverage per HNRA Insurance carrier.
‍

Submit a copy of General Liability Limit of $1,000,000 per Occurrence.
- Include Hammond Air Show Foundation, Inc. and City of Hammond as Additional Insured on General Liability Policy.
- Include a Waiver of Subrogation in favor of Hammond Air Show Foundation, Inc. and City of Hammond on General          Liability Policy.
‍

Vendors bringing any of their owned autos on premises, submit a copy of Auto Liability to include $1,000,000 in Auto Liability.
- Include Hammond Air Show Foundation, Inc. and City of Hammond as Additional Insured on Auto Liability Policy.
- Include a Waiver of Subrogation in favor of Hammond Air Show Foundation, Inc. and City of Hammond on Auto    Liability Policy.

‍
Submit a copy of Workers’ Compensation and employers’ liability insurance with $1,000,000 limit
- Include a Waiver of Subrogation in favor of Hammond Air Show Foundation, Inc. and City of Hammond on Workers’       Compensation Policy.

‍

‍

‍

Booth Types & Fees:

Vendor Booth:

Serve food items (including beverages purchased from HNRA)

$300 application fee

Booth space 10’ FRONT

Includes 30 amp power

‍

‍

Booth Operating Hours & Guidelines: 

Saturday, October 16, 2021 - Vendor Set-up: 6:00 am, Volunteers Arrive: 8:00 am, Gates Open: 9:00 am, Show: 11:00 - 5:00 pm, Gates Close: 6:00 pm, Volunteers Dismissed: 7:00 pm

‍

Sunday, October 17, 2021 - Vendor Set-up: 6:00 am, Volunteers Arrive: 8:00 am, Gates Open: 9:00 am, Show: 11:00 - 5:00 pm, Gates Close: 6:00 pm, Volunteers Dismissed: 7:00 pm

‍

‍

Booth Construction & Setup / Staging / Dismantle & Removal: 

NO vehicles will be allowed on airport property from Thursday, October 14, 2021 through Monday, October 18, 2021. Each space will be marked by size paid for and each booth MUST be inside those marks or you will be required to move the booth. If you are not sure, please ask the booth chairperson before set-up. All booths are allowed to start construction on Friday, October 15, 2021. Trailers are allowed into staging area at this time too. All booths must be completed by Saturday, October 16, 2021 by 9:00 a.m. All tents must be securely fastened with ropes and weights that are clearly protected and marked. The tents will be on concrete so stakes will not work. Limited staging area available for supplies will be accessible on Saturday, October 16, 2021 from 6:00 am until 9:30 am and Sunday, October 17, 2021 from 6:00 am until 9:30 am. You MUST have a field pass to access the staging area. Each vendor is responsible for their own golf cart to transport supplies. Booths can not be dismantled before 5:00 pm on Sunday, October 17, 2021. Each organization is responsible for the removal of the booth and all left-over material. Failure to clean up will result in a fine. All booth and panel boxes MUST be removed by 10:00 pm Sunday, October 17, 2021. Security is provided should you decide to leave your set-up overnight. However, HNRA is not responsible for theft or damages.

‍

‍

Booth Rules: 

Must display the name of the business/organization and booth number. Vendor must supply their own tent, ice chests for drinks (food vendors). HNRA will provide ice and beverages for purchase. Must have weatherproof throw or circuit breaker box installed at the rear of the booth approximately 6 feet off the ground. Receptacles, breakers, wiring, and lights will be the business/organization’s responsibility. Must have a 5 lb ABC fire extinguisher (if booth is using butane). Booths using water must have a holding tank, NO water is available on the grounds for use. Waste from cleaning pots, utensils, etc. cannot be discarded on the ground or in the ditches. NO private port-o-lets will be allowed in any booth serving food items. Each booth is responsible for trash cans for their booth. All booth items are to be sold in the confines of your rented space and no one is allowed to solicit their products in the front or on the outside of their booth. Nothing can be served in a glass container. Each booth volunteer MUST obtain their credentials and parking passes during the MANDATORY meeting on Tuesday, October 11, 2021.

‍

‍

MANDATORY BOOTH MEETINGS - in person or zoom

Monday, June 14, 2021 - 9:30 am - Hammond Chamber

Monday, October 11, 2021 - 9:30 am - Hammond Chamber (pick-up passes & final instructions)